Case Study
JMC
JMC
Industry: Transport & Logistics, 350 Employees
Products: TraX Foundation...
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Finance Team Solutions
SILS Ltd, a subsidiary of ZEISS, supplies high-precision optical lenses across Europe. With a commitment to operational excellence, the finance team at SILS were looking for a way to improve compliance, audit traceability, and eliminate inefficient manual processes within their accounts payable function.
They found their answer in Enterprise Imaging Systems’ TraX solution — a platform built to bring structure, automation, and full visibility to finance teams, all while integrating seamlessly with their Exchequer accounts system.
We spoke with Kulraj Banwait (Financial Accountant ) and Steve Smith (Finance Assistant) at SILS Ltd, to learn about their experience before and after implementing TraX.
Before adopting TraX, invoice approvals at SILS were handled manually. Invoices were tracked on spreadsheets and then manually entered into Exchequer. This made it difficult to enforce controls or provide a clear audit trail.
“Anybody could put ‘approved by FD’ and a date in a spreadsheet — there was no real traceability,” explains Steve Smith, Finance Assistant.
With around 120 invoices to process each month, the main driver for change wasn’t volume — it was the need for better compliance, visibility, and audit confidence.
When Steve attended a webinar showcasing TraX from Enterprise Imaging Systems, he immediately saw its potential.
“It ticked every box — it was exactly what I was looking for,” says Steve.
“We needed a system that gave us traceability from invoice receipt right through to posting — and TraX did that, without the security risks our IT team was concerned about with other solutions.”
Now, the SILS team:
This native integration between TraX and Exchequer makes the process seamless. No duplication, no switching systems, no confusion.
✅ Invoice PDFs are linked to transaction records in Exchequer
✅ Users can view the invoice directly from Exchequer with one click
✅ Audit compliance is dramatically improved
“Having the TraX Viewer button in Exchequer is a game-changer. One click and the PDF invoice opens right there — no searching, no folders, just instant access. It makes life so much easier, especially during audits.”
— Steve Smith, Finance Assistant, SILS Ltd
✅ Audit-Ready Traceability
Approved invoices are fully tracked with time-stamped logs and system-based controls.
“PwC are currently doing an interim audit, and TraX has already been flagged as a major compliance win. It’s a big tick from the auditors — the system gives them everything they want to see from a statutory reporting perspective.”
— Kulraj Banwait, Financial Accountant, SILS Ltd
✅ Smart Template Setup
Invoice templates are intuitive and fast to set up — no complex training or coding needed.
“I expected automation and compliance, but what floored me was how intelligent the template setup is. I’ve used other systems where training templates was painful. With TraX, it’s literally drag, drop, done. You could charge 10x more for that feature alone.”
— Steve Smith, Finance Assistant, SILS Ltd
✅ Minimal IT Intervention
Aside from some early firewall adjustments, setup was smooth and didn’t require heavy internal resources.
“The Enterprise Imaging Systems’ team have done a stellar job. Our Finance Director — who’s usually cautious with new tech — is genuinely happy with the system. That speaks volumes.”
— Kulraj Banwait, Financial Accountant, SILS Ltd
✅ Intuitive, Scalable Workflow
The platform is easy for new users to adopt and scale as the business grows.
“Honestly, can’t speak highly enough of the support from Donal and Steven — it felt like a genuine partnership.”— Steve Smith, Finance Assistant, SILS Ltd
For SILS Ltd, implementing TraX AP Automation from Enterprise Imaging Systems wasn’t just about ditching spreadsheets — it was about building a reliable, audit-ready, and scalable accounts payable process.
Thanks to its native integration with Exchequer and smart, user-friendly, the team at SILS now operates with confidence and control. With seamless access to invoice PDFs directly from Exchequer and a workflow that reduces human error, the solution has not only met but exceeded expectations. For any Exchequer user still handling invoices manually, the message from SILS is clear:
“If you’re still approving invoices manually and using spreadsheets, this system will change everything — from audit confidence to daily efficiency.”
— Kulraj Banwait, Financial Accountant, SILS Ltd
Enterprise Imaging Systems (EIS) are the information management experts. Our electronic document management, scanning and accounts payable automation solutions make fast work of paperwork and make accounting a breeze, freeing you and your team up to focus on business growth.
