Enterprise Imaging Systems | Document Workflow Management System - TraX Workflow - Enterprise Imaging Systems Document Workflow Management System - TraX Workflow - Enterprise Imaging Systems

SOLUTIONS

Making data work for your business

Leading Document, Information Management and Accounts Payable Automation Solutions from Enterprise Imaging Systems

PRODUCT PORTFOLIO

TraX Foundation

Game-changing information & document management system

TraX Accounts Payable Automation

Digitise your accounts payable process with our trusted solution

TraX Workflow

Automate your document approvals process with ease

TraX Connect

Integration APIs for seamless connectivity to your ERP/Accounts system

TraX Web Portal

24-7 secure document access for customers or 3rd parties

TraX Document Delivery

Auto collate all supporting documents associated with a transaction

TraX Customise

Looking for a tailored document management solution? We can help!

TraX Mobile

Manage and approve documents on the go

Automate your
Document Approvals Process

Document Workflow Management System - TraX Workflow Features & Benefits

Document Approval Made Easy

  • System automatically sends purchase invoices to designated user/s for approval, based on your requirements.
  • Outside of purchase invoice documents of any type e.g. contracts can also be auto routed for approval.

Document Approval Made Easy

  • System automatically sends purchase invoices to designated user/s for approval, based on your requirements.
  • Outside of purchase invoice documents of any type e.g. contracts can also be auto routed for approval.

Configured to your Requirements

  • System can be configured to adopt your approval process rules using our rules engine functionality.
  • If your process changes or users need to be amended you will be able to easily amend the system to accommodate such requirements.

View All Related Documents

  • Stores all associated documents or paperwork in one place so approvers can quickly view and check any additional documentation they need in order to approve the invoice or document (like PoDs or certificates).

No More Chasing People for Approval

  • Invoices/documents can now be approved by anyone from anywhere.
  • Invoices can be approved via email or with TraX.
  • TraX Workflow will automatically send approval reminders to users at pre-set intervals, set by you.

Complete Visibility of the Approvals Process

  • View the complete history of each invoice and see what stage it’s at in the approvals process. (Who has seen it, who has approved it, who has queried it, etc.)
  • Reporting functionality also allows the accounts team to identify what invoices are outstanding, awaiting approval etc. Reports can also easily be tailored to your requirements and auto scheduled to appear in your inbox.

Provides Full Traceability

  • Provides a complete audit trail of who did what and when.

Speeds up the Approval Process

  • No more calls back to the office looking for supporting documentation or querying invoices. With all the relevant information to hand, invoices can be approved quickly and easily by anyone from anywhere.

TraX Workflow has allowed us to remove a lot of the physical pieces of paper and manual approvals from the business.

Gemma Swift, Director of Finance
Cammell Laird Ltd.

The TraX solution from Enterprise Imaging Systems has easily saved us a few days a week and even saved us having to hire another staff member.

Gillian Coakley, Accounts and HR Manager
Beechfield Healthcare

Discover how much money TraX Work Flow can save your organisation

See how much money you can save with our Document Workflow Management System Savings Calculator.

Enter how many invoices or other documents that need to be approved each month to see how much money your business could save by implementing the TraX Workflow solution.

TraX Workflow

Savings Calculator

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Average cost per approval of £2.50 per invoice. This factors in time chasing down team managers for signatures and approvals. The use of approval workflow software and easy to use AP automation and document management systems will reduce these costs by 80%.

Digitise, Organise,
Optimise, Revolutionise.

Get in contact and we’ll be happy to discuss how we can help you take the pain out of document & information management.

Enterprise Imaging Systems