Case Study
JMC
JMC
Industry: Transport & Logistics, 350 Employees
Products: TraX Foundation...
Leading Document, Information Management and Accounts Payable Automation Solutions from Enterprise Imaging Systems
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Digitise your accounts payable process with our trusted solution
Automate your document approvals process with ease
Integration APIs for seamless connectivity to your ERP/Accounts system
24-7 secure document access for customers or 3rd parties
Auto collate all supporting documents associated with a transaction
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TraX Deli Lites Testimonial: Company Overview
Deli Lites, Ireland’s leading food-to-go brand, and artisan bakery company with over 250 employees, recently implemented the TraX Accounts Payable Automation. Rachel McKee, Purchase Ledger Assistant Accountant at Deli-Lites spoke to us about the benefits it has already served up for the Deli Lites accounts team.
‘Implementing the solution was seamless. The Enterprise Imaging Systems team are extremely knowledgeable and helpful, and we were able to readily and easily get in contact with the team if I had any queries or to get an issue resolved. Post implementation, the benefits were evident immediately. With an average of 300 supplier invoices processed weekly, TraX APA significantly increased automation levels while drastically reducing reliance on paper.’ Rachel McKee, Assistant Account Purchase Ledger, Deli Lites
Having previously worked with similar systems, Rachel had anticipated the impact that an accounts payable automation system like TraX would have on the team’s productivity. In just four months of usage, it has already eliminated much of the manual grunt work associated with accounts payable, allowing the team to focus on more strategic, value-added tasks.
TraX’s auto-harvesting feature now pulls 80% of supplier invoices directly from the Deli-Lites accounts email system into TraX every morning at 5 am. For the remaining paper invoices, scanning them into TraX is a simple process. With all invoices in TraX Rachel and the team have ready access to all invoices which have been auto indexed and auto linked to all related documents such as PODs etc. The integration between TraX and their ERP system (Intact iQ) is another benefit as the two-way integration ensures both systems are exchanging and verifying invoice related data. The other benefit is that all employees can access the TraX APA solution within Intact without the need for separate log-ins.
Approval processes are also simplified within TraX. TraX users can simply select the email button in TraX triggering an email to be sent with the invoice auto-attached to the designated approver, thus eliminating the need to switch to Outlook for email creation.
TraX APA’s assistance in statement reconciliation is equally beneficial. The system automates the identification of missing invoices, sending email requests to suppliers asking for missing invoices to be emailed.
Comparing the before and after, Rachel notes,
‘The time savings are substantial. TraX frees us up from so many of the manual tasks associated with the accounts payable function, allowing me to redirect my focus towards more valued added tasks and projects. Beyond the efficiency gains, TraX also has environmental implications. The elimination of invoice printing and storage not only aligns with our bCorp values but also contributes to a more sustainable business practice. In conclusion, I would absolutely recommend TraX APA to businesses of all sizes.’
Rachel McKee, Assistant Account Purchase Ledger, Deli Lites
Enterprise Imaging Systems (EIS) are the information management experts. Our electronic document management, scanning and accounts payable automation solutions make fast work of paperwork and make accounting a breeze, freeing you and your team up to focus on business growth.
