Enterprise Imaging Systems | The Top 10 Features of an Electronic Document Management System - Enterprise Imaging Systems The Top 10 Features of an Electronic Document Management System - Enterprise Imaging Systems


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The Top 10 Features of an Electronic Document Management System

The Top 10 Features of an Electronic Document Management System

Posted by Fergal Burke

20th of February 20245

5 min read

Maximising Financial Gains: A Deep Dive into the top 10 Features of an Electronic Document Management System

In the fast-paced world of business, optimising your document management system can be a game-changer. Here, we delve into the 10 key features of Enterprise Imaging Systems’ electronic document management (EDM) ‘TraX Foundation’ solution that not only streamline processes but also generate substantial financial benefits for your organisation.

Top 10 Features of an Electronic Document Management System

  1. Security: Protecting Your Data, Ensuring Compliance

Ensuring data security is paramount, and our EDM system offers a multi-faceted approach. From capturing and processing data accurately to providing a robust audit trail, the system encrypts data to meet GDPR and other security regulations. Grant document access rights at various levels, and with regular backups, your data remains secure.

  1. Ease of Use: Intuitive and Efficient

Designed with simplicity in mind, our EDM system minimises human involvement and maximises user acceptance. Our solution is also accessible from within your ERP or accounts system* and it’s easy to learn, with our customers up and running seamlessly from day one. The search function simplifies document retrieval, enhancing overall user experience.

  1. Data Capture: Effortless Harvesting and Indexing

Automate the capture of third-party documents through email harvesting. Our OCR recognition system then reads barcoded invoices, auto-detecting key fields and verifying data with your ERP or accounts system. Post the verification process, 70%+ of your invoices will pass straight through to your ERP system with any human intervention required. The auto-indexing function then ensures documents are stored in the right location, and linked to relevant documents for easy retrieval.

  1. Scale with Ease: Unlimited Capacity

Unlike traditional filing cabinets, our EDM system offers unlimited capacity. Add file types and sections effortlessly, share with as many users as needed, and control access rights seamlessly. Scale your document management without constraints.

  1. Swift Scanning for Paper-Based Efficiency

Rapid document scanning simplifies the capture of paper-based documents, bridging the gap between physical and digital seamlessly.

  1. Remote Access: Securely Connect Anywhere, Anytime

Whether in the office, at home, or on the road, enjoy secure 24/7 access to your documentation. Our system ensures flexibility without compromising security.

  1. Document Distribution: Effortless Sharing and Collaboration

Share entire or partial documents effortlessly. Add pre-distribution notes, collate multiple documents, and issue for email, print, or export with ease.

  1. Native ERP or Accounts System Integration: Real-Time Syncing

Access your EDM system directly from your ERP system, facilitating real-time two-way syncing of information. Enhance workflow efficiency with this level of seamless integration.

  1. Reporting: Real-Time Visibility and Insights

Gain a real-time view of your entire document management system with our range of reports. Track documents through various approval stages. Related reports can be auto exported, printed, and emailed easily.

  1. Flexible Solution: Adaptable to Your Unique Needs

Our EDM solution accommodates both paper and electronic files. Submit files manually or automatically, file the same document in multiple locations effortlessly, and if there is a part of your process that’s unique to you we can configure the system to meet bespoke requirements.

In a world where time is money, Enterprise Imaging Systems’ electronic document management solution, TraX Foundation, is your key to unlocking efficiency, security, and financial benefits.

Streamline your processes, enhance collaboration, and experience the power of modern document management.


Would you like to explore the Document Management System benefits we can deliver for your organisation?

If your organisation struggles with a large amount of paperwork or has manual processes that could be automated, an electronic document management system could be a game-changer.

At Enterprise Imaging Systems (EIS) we’ve been helping our clients save time, money and a whole lot of hassle for over 20 years. If you’d like to find out more about what our document management solutions can do for your business, talk to one of our experts today.