Leading Document, Information Management and Accounts Payable Automation Solutions from Enterprise Imaging Systems
Game-changing information & document management system
Digitise your accounts payable process with our trusted solution
Automate your document approvals process with ease
Integration APIs for seamless connectivity to your ERP/Accounts system
24-7 secure document access for customers or 3rd parties
Auto collate all supporting documents associated with a transaction
Looking for a tailored document management solution? We can help!
Posted by Fergal Burke
20th of February 20245
5 min read
In the fast-paced world of business, optimising your document management system can be a game-changer. Here, we delve into the 10 key features of Enterprise Imaging Systems’ electronic document management (EDM) ‘TraX Foundation’ solution that not only streamline processes but also generate substantial financial benefits for your organisation.
Ensuring data security is paramount, and our EDM system offers a multi-faceted approach. From capturing and processing data accurately to providing a robust audit trail, the system encrypts data to meet GDPR and other security regulations. Grant document access rights at various levels, and with regular backups, your data remains secure.
Designed with simplicity in mind, our EDM system minimises human involvement and maximises user acceptance. Our solution is also accessible from within your ERP or accounts system* and it’s easy to learn, with our customers up and running seamlessly from day one. The search function simplifies document retrieval, enhancing overall user experience.
Automate the capture of third-party documents through email harvesting. Our OCR recognition system then reads barcoded invoices, auto-detecting key fields and verifying data with your ERP or accounts system. Post the verification process, 70%+ of your invoices will pass straight through to your ERP system with any human intervention required. The auto-indexing function then ensures documents are stored in the right location, and linked to relevant documents for easy retrieval.
Unlike traditional filing cabinets, our EDM system offers unlimited capacity. Add file types and sections effortlessly, share with as many users as needed, and control access rights seamlessly. Scale your document management without constraints.
Rapid document scanning simplifies the capture of paper-based documents, bridging the gap between physical and digital seamlessly.
Whether in the office, at home, or on the road, enjoy secure 24/7 access to your documentation. Our system ensures flexibility without compromising security.
Share entire or partial documents effortlessly. Add pre-distribution notes, collate multiple documents, and issue for email, print, or export with ease.
Access your EDM system directly from your ERP system, facilitating real-time two-way syncing of information. Enhance workflow efficiency with this level of seamless integration.
Gain a real-time view of your entire document management system with our range of reports. Track documents through various approval stages. Related reports can be auto exported, printed, and emailed easily.
Our EDM solution accommodates both paper and electronic files. Submit files manually or automatically, file the same document in multiple locations effortlessly, and if there is a part of your process that’s unique to you we can configure the system to meet bespoke requirements.
In a world where time is money, Enterprise Imaging Systems’ electronic document management solution, TraX Foundation, is your key to unlocking efficiency, security, and financial benefits.
If your organisation struggles with a large amount of paperwork or has manual processes that could be automated, an electronic document management system could be a game-changer.
At Enterprise Imaging Systems (EIS) we’ve been helping our clients save time, money and a whole lot of hassle for over 20 years. If you’d like to find out more about what our document management solutions can do for your business, talk to one of our experts today.
